Bay Area Management Service, LLC will act as the exclusive manager of the Association to supervise the maintenance of the common elements of the complex. We render general services and perform duties under the supervision of the Association’s Board of Directors.
We provide a variety of services tailored to your needs. We can provide financials ONLY or we can act as your exclusive manager.
Our range of management services include:
Operational:
- Provide well maintained and respectable properties
- Ensure all necessary repairs to common areas are achieved
- Respond promptly to requests for service
- Provide a 24 hour emergency maintenance number for common elements
- Negotiate contracts for services
- Supervise all sub-contractors who provide services
- Hire & supervise on-site staff, where required
- Write specifications for maintenance contracts
Administrative:
- Attend Association board meetings
- Assist in the development of Association rules and policies
- Enforce rules and bylaws and make recommendations for modifications
- Send progressive violation notices when necessary
- Ensure the proper Insurance for common areas is in effect at all times
- Provide the association with access to a 24-7 website that will quickly provide your members with accurate financial data, repair services, meeting agendas and minutes, newsletters, and association calendars
- Provide new members with a welcome packet, including Association policies and work order forms
- Secure insurance bids
Financial:
- Maintain Association’s financial books and records in a manner consistent with generally accepted accounting principles
- Collect monthly co-owner maintenance fees
- Notify Board of delinquencies
- Pay valid Association accounts for services
- Prepare monthly financial statements detailing monthly disbursements, bank balances and current budgetary position
- Prepare and post individual co-owner ledgers and notify the Board of Directors of delinquent accounts
- Receive and deposit all Association fees, assessments and other income
- Assist the Board in developing a long-term reserve fund plan
- Annually review the property and the existing long-term reserve fund to make sure the amount budgeted is adequate to cover projected needs
- Transfer money into the Association’s reserve fund account
- Prepare annual budget for approval by the Board
- Ensure that the annual tax preparation and filing is completed by the approved auditor
- Present year end financial statements
